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A contact group is a set of email addresses that you can use to send an email message or meeting invitation to everyone at once to create a contact group see create a contact group open outlook 2016. Click the new contact group button under the home tab a new window opens 3 under the contact group tab click add members and select from outlook contacts 4 hold down the ctrl key as you select each email contact you want to add to the contact group 5 click the members button to add those specific contacts as your group members and click ok 6. Create a contact group with new names or add names from the address book in contacts on the home tab in the new group click new contact group in the name box type a name for the contact group. How to setup a distribution list contact group in outlook 2016 1 comments if you often send out email to large audiences for example the other students in your class you might want to consider setting up an outlook distribution list referred also as contact group